Meeting & Study Rooms

The Warren-Trumbull County Public Library offers a variety of meeting spaces that are available to the public during regular library business hours at most library locations at no cost.

Most locations offer small study rooms that can accommodate 1-4  people for those that need a quiet, private space to work in. Many W-TCPL locations also offer larger conference and meeting room space that can accommodate a larger group. Please use the links below to learn more about requesting meeting room spaces.

Room Reservation FAQ

Can anyone request a room reservation?

Individuals requesting to reserve a meeting or conference room must be 18 years of age or older, must live, work or attend school in Trumbull County, AND must have a valid W-TCPL library card in good standing and without sanctions.

The only requirement for individuals requesting to reserve a study room is that customers must be at least 13 years of age or older.

Reservation requests may be made in-person at or via telephone to the desired location, or online through the library’s website.

I need help requesting a room reservation. Can Library staff make the request for me?

Yes, we’re here to help! If you experience difficulty, Library staff are available during operating hours by phone or in-person to help guide you through making a reservation request. If you require additional assistance or accommodations, please speak with a Library staff member.

How far in advance should a room be reserved?

Meeting and conference rooms and study rooms can be reserved up to 60 days in advance.

Requests for meeting and conference rooms require 48-hours’ notice. Study rooms do not require advanced notice for requests and can be made on a walk-in basis, first-come-first-served.

How many hours can I reserve a room for?

While there is no set time limit for which a customer may reserve a room, meeting and conference room reservations may be limited based on availability. Reservation times must include meeting/conference room setup and cleanup. Individuals/groups will not be permitted to enter the room prior to their scheduled reservation start time and must vacate the room by their scheduled reservation end time. Meeting and conference room reservations must end 30 minutes prior to the library location’s closing time.

Study Room reservations are limited to a time period of 2 hours in rooms without a public computer and to 1 hour in rooms that do offer a public computer. Time may be extended if there are no reservations or no customers waiting.

Is there a list of all of the meeting, conference and study rooms available across the W-TCPL System?

Yes. Please see the list below that identifies available rooms, size and occupancy listed by location:

Brookfield Library

  • Brookfield Library Meeting Room
    • Size: 520 sq. feet (20 x 26 sq. feet)
    • Occupancy: Accommodates a maximum of 40 people

Cortland Library

  • Cortland Library Meeting Room
    • Size: 520 sq. feet (20 x 26 sq. feet)
    • Occupancy: Accommodates a maximum of 40 people
  • Cortland Library Study Rooms (2 available)
    • Occupancy: Accommodates a maximum of 2 people

Howland Library

  • Howland Library Friends Meeting Room
    • Size: 520 sq. feet (20 x 26 sq. feet)
    • Occupancy: Accommodates a maximum of 40 people
  • Howland Library Study Rooms (2 available)
    • Occupancy: Accommodates a maximum of 2 people

 

Liberty Library

  • Liberty Library Meeting Room
    • Size: 520 sq. feet (20 x 26 sq. feet)
    • Occupancy: Accommodates a maximum of 40 people
  • Liberty Library Study Rooms (2 available)
    • Occupancy: Accommodates a maximum of 2 people

 

Warren Library

  • Garfield Conference Room
    • Size: 273 sq. feet (13 x 21 sq. feet)
    • Occupancy: Accommodates a maximum of 15 people
  • Hayes Conference Room
    • Size: 273 sq. feet (13 x 21 sq. feet)
    • Occupancy: Accommodates a maximum of 15 people
  • McKinley Conference Room
    • Size: 273 sq. feet (13 x 21 sq. feet)
    • Occupancy: Accommodates a maximum of 15 people
  • Harding Meeting Room
    • Size: 1776 sq. feet (37 x 48 sq. feet)
    • Occupancy: Accommodates a maximum of 120 people
  • Grant A Meeting Room
    • Size: 484 sq. feet (22 x 22 sq. feet)
    • Occupancy: Accommodates a maximum of 35 people
  • Grant B Meeting Room
    • Size: 286 sq. feet (13 x 22 sq. feet)
    • Occupancy: Accommodates a maximum of 20 people

Note: Grant A & B can be combined into one room that is 770 sq. feet (35 x 22 sq. feet) with a maximum occupancy of 55 people.

  • Taft Study Room
    • Size: 72 sq. feet (8 x 9 sq. feet)
    • Occupancy: Accommodates a maximum of 4 people
  • Harrison Study Room
    • Size: 72 sq. feet (8 x 9 sq. feet)
    • Occupancy: Accommodates a maximum of 4 people
  • Teen Study Room 1
    • Size: 64 sq. feet (8 x 8 sq. feet)
    • Occupancy: Accommodates a maximum of 4 people
  • Teen Study Room 2
    • Size: 64 sq. feet (8 x 8 sq. feet)
    • Occupancy: Accommodates a maximum of 4 people

Am I in charge of set-up and clean-up in meeting and conference rooms?

All groups are responsible for setup and cleanup of meeting and conference rooms. Reservations must include time for setup and cleanup. No groups/individuals will be permitted to enter rooms prior to their scheduled reservation start time and must vacate the room by their scheduled reservation end time.

Users must bring in their own supplies. Groups are responsible for transporting, setting up and operating their own equipment. A cart can be provided upon request for bringing such equipment into the building.

The Library reserves the right to charge for any damage or extra cleaning costs arising from the use of the space. The liable party will be charged for any and all damages beyond normal wear and tear on the furniture, carpet and equipment.

Is there a cost to reserve a room?

Meeting and conference and study rooms are available free of charge. Each room will be inspected upon reservation completion. Cleaning, damage or replacement fees may be assessed for misuse of a room upon inspection.

Do I get to pick a specific meeting or conference room of my choice?

While guests may choose which particular location they would like for their reservation (i.e., Warren, Howland, Liberty, etc..), guests may not designate specific rooms within that location. Rather, rooms will be assigned by Library staff based on the number of guests and accommodation requests made by the customer.

Am I allowed to bring in food?

Light refreshments and lidded beverages are permitted in the meeting and conference rooms. Examples of light refreshments includes snacks, pizza, sandwich trays, boxed lunches, cakes, cookies, or similar food items. No red or orange colored beverages are permitted. Permission for special food requests outside of this list may be granted on a case-by-case basis by the location manager

Food is NOT permitted in study rooms. Lidded beverages are permitted in study rooms. In study room that offer computers, beverages should be placed on the floor away from the computer.

What kind of decorations are permitted?

Decorations that sit on tables, easels, or other free-standing items without the use of tape or other adhesives are permitted. The use of tape, glue, wall fastening products such as putty, sticky tack, nails, thumbtacks, 3M products, etc. is prohibited. Helium balloons, noise makers, confetti, Sterno, candles or other open flames are also prohibited.

Signage (other than directional) must be contained to inside of the meeting room. Displays of banners, political campaign signage or apparel, logos, and insignia is prohibited.

Can I reserve a meeting room for a Sunday or during a time when the Library is closed?

No, the Library is closed on Sunday. Rooms are only available for use during operating hours. No early entry prior to Library opening time or late exit extending past Library closing time will be permitted. Meeting and conference rooms must be cleaned and vacated at least 15 minutes prior to the library location’s closing time.

Is there a limit on how many times I can reserve a room?

Customers/groups/organizations are limited to reserving meeting or conference rooms a maximum of 12 times per location per calendar year. This limit applies to an entire organization or business, not just to one individual, committee, department, etc.

There is no limit to the number of times that a customer can reserve a study room.

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